How to Apply for NBI Clearance in Canada

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Filipinos  needing to apply for NBI clearance in Canada can secure it by processing it at any of the Department of Foreign Affairs consular offices.

The consulate will cater to walk-in applicants and for fingerprint impressions on the NBI form if they come with the following:

  • Passport + copy of its data page;
  • One (1) 2” x 2” passport photo – full front view with white background;
  • Consular fee of $28.75 payable in cash or money order made payable to the Philippine Consulate General;
  • Prepaid return envelope should the applicant is unable to pickup his form three (3) days after the service.

Philippine Consulate General in Vancouver
999 Canada Place, Suite 660
Vancouver, BC V6C 3E1
Phone: (604) 685-1619 or (604) 685-7645
Fax: (604) 685-9945

Honorary Consul General in Edmonton:
Mrs. Esmeralda Agbulos
Consul General, ad honorem
Suite 107, 4990-92nd Avenue
Edmonton, AB T6B 2V4
Telephone Number: (780) 395-0222
Fax Number: (780) 395-0212

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Philippine Embassy in Ottawa
130 Albert Street, Suite 900
Ottawa ON K1P 5G4
Telephone: +1 613.233.1121 (Switchboard)
Fax: +1 613.233.4165

Philippine Consulate in Toronto
7th Floor, 160 Eglinton Ave. East
Toronto, Ontario, Canada
M4P 3B5
Telephone   (416) 922.7181
Facsimile    (416) 922.2638

For applicants wishing to receive the NBI Fingerprinting Form No. 5 via mail, they may send a self-addressed stamped envelope with a corresponding letter request for the purpose. It should be noted however that NBI Form No. 5 has a unique bar code and may not be photocopied or downloaded.

The Procedure

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1. Visit the Philippine Consulate in Vancouver or send a request letter along with a self-addressed prepaid return envelope to ask for a Fingerprint Card No. 5

2. Fill in Form No. 5 with the required data on both sides of the card truthfully and legibly. In the case of a married woman, the order in writing the name is as follows:

  • Maiden surname (father’s surname)
  • Husband’s surname
  • First name or given name
  • Maternal surname (maiden surname of mother)

3. Proceed to the Philippine Consulate General or to the nearest police agency (RCMP) for fingerprint impression (ROLLED IMPRESSION) on the appropriate spaces. The form (at the space provided) should bear the name, signature and official designation of the officer who did the fingerprinting.

4. Attach a recent 2” x 2” photograph with white background (taken within three months prior to the application).

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5. Submit the NBI Fingerprint Card Form No. 5 to the Philippine Consulate General for consularization with the following:

  • Payment of $28.75 cash (if submitting the form in person) or money order made payable to the Philippine Consulate General (if submitting via mail)
  • Back to back copy of the Fingerprint Card Form No. 5
  • Self-addressed prepaid return envelope (if the applicant prefers to receive the form back via mail)
  • Photocopies of passport data page and the page showing admittance to Canada
  • Photocopy of applicant’s PR card or work permit

After receiving your document from the Philippine Consulate General, the accomplished form must be sent to:

Ms. Julie Macalit
IRD – Mailed Clearance Section
National Bureau of Investigation
Taft Ave., Ermita 1000 Manila, Philippines

along with Money Order in the sum of PhP 200.00 or bank draft which is negotiable in the Philippines and payable to:

The Director
National Bureau of Investigation
Taft Avenue, Ermita 1000 Manila,
Philippines

The following are the accredited banks:

Philippine National Bank (PNB)
365 West Broadway, Vancouver BC V5Y 1P8
Tel. (604) 737-4944; email: [email protected]
Suite 13521 – 102 Ave., Surrey BC V3T 4X8
Tel. (604) 581-6762; email: [email protected]
(applicants will be issued money remittance receipt to be sent with the NBI application documents to NBI, Manila)

Hong Kong and Shanghai Bank Co. (HSBC)
ANZ – A New Zealand Bank
Metrobank
Bank of the Philippine Islands (BPI)

Photo credit: cebufinest.com
Photo credit: cebufinest.com

After processing the application papers which normally takes a maximum of three (3) days excluding transit, NBI will send via mail the corresponding clearance certificate.

The accomplished form may also be sent to a relative in the Philippines along with a letter authorizing him/her to transact business with the NBI on behalf of the requesting party. The relative or representative may visit the Electronic Data Processing Division (EDPD) of the NBI in Taft Avenue, Manila for assistance.
Upon receipt of the clearance certificate, it should be checked for the following detail:
Embossed NBI DRY SEAL at the lower left portion

Clear THUMBPRINT on the space provided must be affixed with the assistance of the local police in your area before submitting it to the end-user.

Source: The Consulate General of the Philippines in Vancouver, Canada

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